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100% FREE • NO SIGN-UP

Free Email Signature Generator
Create yours in 30 seconds.

Upload a headshot, add your name, title, website and socials — then copy a clean, professional signature that works in Gmail, Outlook and Apple Mail.

No sign-up • No watermark • No email required • Works on phone and desktop

1. Your details

Only your name is required. Everything else is optional.

Headshot preview Upload a square headshot Click or drag & drop — JPG or PNG. We’ll wrap it in a circle with a transparent background.

Socials (all optional — URL or just your handle)

2. Your signature

Live preview — exactly what people will see at the bottom of your emails.

New messageTo: a clientSubject: Great speaking with you

Hi Sarah,

Great speaking earlier — sending over the details we discussed.

Best regards,

Gmail: Copy Signature → Gmail Settings → See all settings → General → Signature → Create new → paste → Save. Outlook / Apple Mail: use Download HTML or Copy HTML Code if rich paste is blocked. Tip: for maximum compatibility, upload the circular PNG to your own site and paste its URL in “Hosted photo URL” above.

Your signature looks professional. Does your email address?

People see your email address before they ever see your signature. If you’re running a business from a free @gmail.com address, that’s the first impression — no matter how clean the signature underneath it is.

Google Workspace fixes the top of the email: send from you@yourbusiness.com in the Gmail inbox you already know, with Drive, Docs, Calendar and Meet included. Plans start with a 14-day free trial.

Get a professional email address →

Affiliate link — I may earn a referral bonus at no extra cost to you.

How to create your email signature

1
Upload your headshot

Use a square photo. The tool crops it into a perfect circle, adds a colored border ring, and makes everything outside the circle transparent.

2
Add your details

Your name is all you need. Add a title, website, and any of TikTok, LinkedIn, Facebook, Instagram or X — blank fields simply don’t appear.

3
Copy & paste

Hit Copy Signature and paste it straight into Gmail, Outlook or Apple Mail. Your links and socials stay clickable. Done in about 30 seconds.

How to add your signature to Gmail

Click Copy Signature above. In Gmail, click the gear icon → See all settings → General tab → scroll to Signature → Create new → paste (Ctrl+V / Cmd+V) → set it as your default → Save Changes at the bottom.

Pro tip: adding this to a personal @gmail.com address? A signature this clean deserves an address to match — Google Workspace lets you send from you@yourbusiness.com in the same Gmail inbox (affiliate link — I may earn a referral bonus at no extra cost to you).

How to add your signature to Outlook

In Outlook on the web: Settings → Mail → Compose and reply → paste your copied signature → Save. In desktop Outlook, if pasting strips the photo, use Download HTML or Copy HTML Code instead and insert it via File → Options → Mail → Signatures.

How to add your signature to Apple Mail

Open Mail → Settings → Signatures → click + → paste your copied signature. Untick “Always match my default message font” if the layout looks off.

Frequently asked questions

Is this email signature generator really free?

Yes — 100% free, no sign-up, no watermark, no limits. Create as many signatures as you need for yourself or your whole team.

Why do most email signature tools suck — and how is this different?

Most force a sign-up, slap on a watermark, lock social icons behind a paywall, or generate bloated code that breaks in Outlook. This one runs entirely in your browser, asks for nothing, and outputs clean table-based HTML with inline styles — the format email clients actually render correctly.

What does “transparent background” mean for my headshot?

Your square photo becomes a circle. The corners outside that circle are fully transparent (alpha channel), so the photo blends into any email background. Download the circular PNG and use it on websites, decks and profiles too.

Do I need a square headshot?

A square photo works best, but any photo will work — the tool center-crops it to fill the circle. Use the zoom slider to frame your face exactly how you want it.

Can I add social media icons to my email signature?

Yes. Add any combination of TikTok, LinkedIn, Facebook, Instagram and X. Paste a full profile URL or just your handle and the correct link is built for you. Leave a field blank and that icon won’t appear.

Is my photo uploaded to a server?

No. Everything happens locally in your browser. Your photo never leaves your device, which is also why this tool is so fast.